V2 Rubric Detail — 08cd890c-6069-11f1-b…

Generated 2026-07-18 01:05 UTC

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Call Start
2026-06-04 22:59
Duration
13m 22s
Contact
Santo Horvath
Issue Type
Account/Billing
V2 Outcome
Unresolved
V2 Band
Needs Improvement

Agent & Case Context

Agent
Eric Marbella
HappyFox Case
#PR00132341
Support Country
Other / Unmapped
Product Family
MESH SYSTEMS
CSAT
Sentiment Trajectory
Ticket subject: MX6201_Related to RMA Ticket PR00086138_For Refund or Replacement

V1 Rubric Scores

Resolution2.00/5
Accuracy1.00/5
Communication2.00/5
Protocol1.00/5
Efficiency2.00/5
Overall1.6/5

V2 Rubric Scores

Resolution1.00/5
Technical0.00/5
Communication2.50/5
Ownership3.21/5
EscalationN/A
Customer Exp3.57/5
Overall33.6% (+1.6)

V2 Grader Summary

The agent provided follow-up on a refund case and offered two options, but failed to deliver key details like the exact refund amount, verified warranty status, or correct support URL. Despite empathetic communication and a clear callback timeline, the lack of resolution, factual inaccuracy, and failure to reduce customer effort resulted in an unresolved outcome.

V1 Case Analysis

Customer (Santo Virvi) requested details on prorated refund and return process for MX6201 replacement. Agent offered two options but could not provide exact refund amount. Incorrect support URL (support.ternsys.com) provided. No case number or serial collected. CS callback promised within 24–48 hours.

Troubleshooting Steps
  • Explained prorated refund process and estimated $40 shipping cost
  • Offered alternative of keeping the replacement device
  • Promised callback from Customer Service with refund details
Key Observations
  • Agent never provided the exact refund amount despite repeated customer request (06:00, 07:00).
  • Provided a clearly incorrect and potentially unsafe support URL: 'support.ternsys.com' (12:00).
  • No case number, serial number, or warranty verification was performed at any point.
  • Call contained excessive filler, repetition, and lack of control (e.g., 00:00–01:00, 05:00–06:00).
  • Customer expressed distrust: 'Why can't I talk to customer service directly? What are they hiding?' (05:00).
Positive Highlights
  • Offered the customer two clear options (refund vs. keep device).
  • Acknowledged the customer's shipping-cost concern and attempted to advise based on value.
  • Recognized the customer may not need the device due to ISP-provided router (Invincible Wi-Fi).
Agent Errors / Gaps
  • Failed to supply the requested refund amount.
  • Provided an inaccurate and potentially unsafe support website URL (support.ternsys.com).
  • Did not collect essential case details (case number, serial, warranty).
  • Lack of clear next-step confirmation; left the customer waiting without resolution.
  • Used excessive filler language and repetitive statements, reducing clarity and efficiency.
  • Failed to acknowledge or de-escalate customer frustration over shipping and lack of transparency.

V2 Indicator Ratings

Resolution
R1 Not Met Issue actually resolved conf 98%
Agent did not resolve the refund amount or secure a decision; customer expressed dissatisfaction and confusion about the process.
R2 Not Applicable Diagnostic thoroughness conf 97%
This was a post-technical support inquiry about a refund/return, not a technical issue requiring troubleshooting.
R3 Partially Met Correct resolution path conf 94%
Agent presented two options (refund or keep device), but failed to verify warranty status, collect serial number, or follow documented RMA protocol.
Technical Accuracy
T1 Not Met Technically accurate info conf 95%
No diagnostic process was applied; agent did not identify root cause of the customer's dissatisfaction beyond surface-level refund concerns.
T2 Not Applicable Appropriate tools / resources used conf 96%
No technical tools (e.g., case system, warranty lookup) were required or used for this billing-related inquiry.
T3 Not Met No misinformation conf 97%
Agent provided an incorrect URL: 'support.ternsys.com' instead of 'support.linksys.com' — a material factual error.
Communication
C1 Partially Met Clear & professional language conf 91%
Agent attempted to guide the conversation but was repetitive, disorganized, and failed to clarify next steps concisely.
C2 Partially Met Confirmed understanding conf 89%
Agent used understandable language but made repeated verbal slips (e.g., 'lynx technician', wrong URL) affecting clarity.
Customer Ownership
O1 Partially Met Ownership & empathy conf 92%
Agent took ownership by calling back and presenting options, but did not resolve the issue or transfer to the correct team.
O2 Met Proactive follow-through conf 96%
Agent set a clear timeline: 'within 24 to 48 business hours' for customer service to contact the customer.
O3 Partially Met Closure confirmation conf 90%
Agent referenced prior contact but did not cite case numbers or specific history, indicating limited continuity.
Escalation Judgment
E1 Not Applicable Correct escalation decision conf 93%
The issue (refund processing) was already under review by customer service; no further technical escalation was warranted or needed.
E2 Not Applicable Escalation prep & handoff conf 93%
No escalation was performed or required on this touch — the case was already escalated, and agent was providing follow-up.
Customer Experience
X1 Met Customer effort minimised conf 95%
Agent repeatedly apologized and acknowledged the customer's patience and frustration, showing empathy.
X2 Met Tone & rapport conf 91%
Agent adapted to customer’s tone, remained polite, and allowed space for customer to express concerns.
X3 Not Met Overall experience conf 92%
Customer had to repeat shipping cost ($40) and was left waiting for an external callback without direct resolution.
Call Transcript18 turns · 22 lines
Speaker 1
This is Linksys technical support calling. This call is recorded for quality assurance. Please hold as we connect you to a Linksys specialist. Hello. This is Eric from Linksys customer assurance team. May I speak with Santo Virvi? Oh, I see. Uh uh uh Santo. Uh, So, I'll be ending the call if you have a new call. Okay. So, uh by the way Santo, uh, uh can you hear me okay on the line? Okay. Uh by the way, this again call is recorded for quality assurance purposes. So, uh Santo. And I understand that we already spoke earlier. Okay. The about the approval of the the pre-approved refund, but I was able to get hold with the customer service associated with this specific issue that have. our last response which was requested as of the date of this recording. Now, we understand that this could be a a long wait. Now, to process and verify the payment information that we have on file to finally proceed with the the issue of the refund. Basically, just to get an idea. I think that we can proceed with this. If you continue to experience the same issue with the system and our pro bison generating channels that were around in certain time frame that is not specifically scheduled, I think we'd be able to come up with a different work around within or thus as well. Now, for the meantime, your data will remain stored in the process. If you can also ask them to take down some of the information that was included in that. So, again Santo, I appreciate your patience and your support and I'll be claiming your call a little bit later just to check if you have been able to process such already with that. So, again Santo, I appreciate your patience. Have a pleasant day. This call is now ending. [silence] Have a great day.
00:00
Speaker 2
I got a call on one line, and then got a call on a second line. No, you're on the other line. Yes. Yeah. Yes. [silence]
00:00
Speaker 1
Department because I escalated your case. And I was informed to provide you these options for you to know. Okay? Because you have these two options either to proceed with the prorated refund or to keep your replacement MX6201 device, even though it's not brand new. Okay? So I'll provide you the detail. This is based on the customer service department. And the reason I'm calling you is so that you'll be able to be provided direct. Okay? Because I don't want to send it via email. So for the process of prorated refund, so you will receive a lower amount because you availed, because you were a loyal customer that time, so you were given a very big discount, about $42.5. Okay? So that's a linked, that's a loyalty customer discount. then so the amount that you will be receiving is now a depreciated amount. So that will be less Okay and we don't have the uh actual amount because it will be our customer service department that will be providing it to you. Okay, but uh that's the one that they asked me to inform you. Okay, and so the you will also uh be returning the device. Okay, because if they are going to process the refund, because uh that's the one that I I was uh able to in some I apologize for that. Okay, cuz I was thinking that it's the same device. Since that's already a replacement device, it's a different serial number. So you will be uh required to return the replacement device and you will be providing the feature again, the photo of that unit and together with the power adapter and
01:00
Speaker 2
you gave I statements. yeah, okay. okay, okay. Okay. Okay. Okay. Okay.
02:00
Speaker 1
You will be the one to pay the shipping cost. Mm-hmm. Yup. So that's the one that they they provided to me, okay? And based on their average for the shipping cost, that's average uh of $20.00, okay? Plus minus. Then also oh then thank you for the additional information. Let me take note of that one. $40.00 for the shipping, okay? And uh yeah, yeah. That's the one that I documented uh $40.00. So then the time required for returning the replacement device and processing the prorated refund once the replacement has been received by indexes. So that's for the prorated. Okay? So, whatever is the depreciated amount, that will be less by the $40.00 for the shipping. So, you may be ending up uh [silence]
03:00
Speaker 2
I don't have a cellphone. No, it cost me $40 to send the other one. No, 40. Four-zero.
03:00
Speaker 1
A very low amount. That's the one that was informed by the customer service department. So that's the reason why I'm calling you immediately, okay? Then if you, that's the first option, okay? And the second option is if you want to keep the replacement MX6201 device, even if it's not a brand new. So we'll set your expectations that this second option, depending on, on you, okay? That for us, as me, as your Linksys technician, this is a much better, this is much a better option. Why? Because the device has been tested and confirmed to work. And you will no longer be handling the shipping costs because you're not going to return it to Linksys anymore. And this device actually, when it was introduced, it has been retailed for $249, okay? When it was first introduced. Of course, any device will depreciate. in time. Okay? So, the reason why I'm calling you here, because the moment I get the feedback from the linksys customer service department, I, I know that you should be provided with this because I know I've provided you these two options, but if you take it from me directly, okay, I'm your linksys technician, then I'll go with the, the second option, especially that you mentioned that your shipping cost is more than the average of $20, which is $40. on your end. Well, actually, uh, this is like, uh, since we're in linksys, okay, I'm, I'm actually doing the follow up with them, because I wanted to [silence]
04:00
Speaker 2
why can't I talk to customer service directly? What are they hiding?
05:00
Speaker 1
Provide you, like, as much as possible, the shortest possible time, because I know it's, like, approaching the weekend, where we are closed. That's the reason I'm following up with them. But I was able to discuss, one of the customer service, that's the process, okay, so, that's the reason why that I called you ahead right now. Because I know that you have gone through a lot, okay, then I don't want you to experience the same delay. So, Santo, I am providing you your two options. So, or if you can, you can wait. That's one, okay, because I was just, like, informed, then...
06:00
Speaker 2
[silence] Can can you find out can you can you find out the exact refund amount? W L I paid a hundred and thirty six dollars $56 for it.
06:00
Speaker 1
yes that's the one that uh i was able to uh when you provided to us your receipt okay so the concern here uh santo is i'm providing you your options and and i already uh mentioned to you that uh since i'm your lynx technician okay i'm doing a lot of troubleshooting and i know the value of the devices that we have okay because if you get the amount which is depreciated then if you buy a new router then tendency that amount that you will be having it will be on um an ordinary router that you may purchase Mm-hmm. So, you mean to say that your internet provider has already provided you with your, like, uh, like a combo device, like a modem plus wireless router in one? Oh. Okay. Well, Invinsible. Okay. So, um I appreciate that information, okay? But, uh, what I mentioned to you, Santo, okay? So would you like instead to have more time to think about it and I'll do follow up with you by tomorrow so that you can have a final decision? [silence] So.
08:00
Speaker 2
My cable company. I don't need a router. Right. Yes. [silence] Yes. It's called Invincible Wi-Fi. It's top-of-the-line technology. Mhm. [silence] Okay. [silence] I just checked.
09:00
Speaker 1
Yes. I really apologize. That's the reason why I called you, like, as soon as possible, Santa, the moment I get the feedback, okay? Because I don't want you to go with that route, going to process the prior refund, but you still end up returning the device and you're shouldering the shipping cost, and much more when you mentioned that it's $40 because it's a $40. that I have been informed the average is just $20, $20, plus or minus. You can think more of it first, okay? Then if you decide, okay? Then, anyway, we can we communicate via email. Then you can shoot an email if you wanted to go with the first option, which is the prorated refund.
10:00
Speaker 2
I can't believe they're charging me for shipping and then they're going to give me a less refund. I mean, that's a ripoff. [silence]
10:00
Speaker 1
Yeah. they either uh like communicate with you via a phone or email. Okay. uh for that then it will still be under customer service department because they have scheduling as well for their customers because they're also handling a lot of customers. same as our level two like if there's like a particular time frame for a call back then any one of us us is available then can process the call back. Okay. okay. so for for the meanwhile okay you still want to have them call you. after the phone number. Yes, I will give that.
11:00
Speaker 2
Does customer service make phone calls to customers? Yeah, can you ask them to call me? Have them call me as soon as possible. I have all the time in the world. [silence]
11:00
Speaker 1
since you mentioned that you have the invincible wifi from your internet service provider, that's already a combo, okay? like a modem and router in one, okay? So you might not need our links device anymore, okay? So thank you for that information. Okay. So, you can wait for their contact us what I mentioned to you last time, okay? That will be within 24 to 48 business hours, okay? So, Santho, again, thank you for your extended patience again and cooperation with me, especially hearing out the options that I provided, okay? So, would there be anything else? Thank you. Would there be anything else? Okay. So my name again is Eric, your level two technician and you can also visit our website, which is support.ternsys.com. Have a great day again to you, Santho and Goodbye. [silence]
12:00
Speaker 2
um-huh um-huh um-huh I don't um-huh Okay. Sure. Okay. okay Okay. You're welcome. No. Thank you.
12:00